Features that delete your workflow.
Other CRMs give you tools to manage busywork. Clearframe eliminates it. AI handles your phone, reads your email, chases your invoices, and books your clients. Oh, and it’s free.
AI Phone System
Never miss a call. Never miss a lead. Your AI receptionist answers when you can’t — which, if you’re a photographer, is most of the time.
Stop giving out your personal number. Get a professional business line that routes through your CRM.
When you can’t answer, AI picks up with a professional greeting, takes a detailed message, and logs it to the CRM with caller info.
Every call is recorded, transcribed, and analyzed for sentiment. Know if a caller is excited or frustrated before you call back.
Missed call from a new number? AI creates a lead in your CRM, logs the call details, and assigns a follow-up task.
Smart Calendar
Online booking that collects deposits, respects your availability, and syncs with Google and Apple Calendar. Clients book themselves — you don’t lift a finger.
Set your working hours, break times, and buffer between sessions. Block out dates. Clearframe only shows times you’re actually free.
Require a deposit when clients book. Payment is processed immediately through Stripe — no chasing required.
Syncs with Google Calendar and Apple Calendar in both directions. Personal events block availability. Bookings appear everywhere.
Clients get email reminders before their session. Reduce no-shows without lifting a finger.
Reach — Email Marketing
Stop paying Mailchimp on top of your CRM. Clearframe includes email marketing with segmentation by client history — something external tools can’t do because they don’t have your CRM data.
Send one-off campaigns or set up drip sequences. Welcome new leads, re-engage past clients, or announce seasonal specials.
Segment by job type, booking value, last session date, lead source, or any CRM field. Send the right message to the right people.
Run multiple brands? Each gets its own templates, sender identity, and unsubscribe handling. No workarounds.
Enough for most photographers. Need more? Pay per send — no monthly minimum.
Pulse — AI Business Assistant
Not a chatbot. Not a template generator. Pulse reads your actual business data, understands context, and suggests specific actions you can execute with one click.
Pulse reads every inbound email and extracts actionable information. “Client wants to change headcount from 20 to 25 on Quote #4521.” You approve — it’s done.
Overdue invoice? Pulse suggests sending a reminder. Stale lead? Pulse suggests a follow-up. Capacity full? Pulse alerts you.
Every suggestion is a specific, executable action. Not “you should probably follow up.” It’s “Send Payment Reminder for Invoice #1234 to Sarah Chen.” Click approve.
Before-and-after JSON snapshots on every action Pulse takes. You always know exactly what changed and why.
CRM Foundation
The backbone of everything. Clients, leads, jobs, invoices, payments, contracts, questionnaires, workflows, and a full client portal — all connected.
Client Management
- Full contact database with activity timeline
- Lead scoring and pipeline management
- Job tracking with custom statuses
- Multi-brand support
Billing & Payments
- Professional quotes with line items
- One-click quote to invoice conversion
- Payment plans and deposit schedules
- Automatic invoice reminders (two tiers)
Documents
- Digital contracts with e-signatures
- Customizable questionnaires
- Client portal for self-service
- Branded templates per business
Automation
- Workflow templates for every job type
- Automatic email sequences
- Task creation and assignment
- 20+ background automations